教职工资源

All instructors must submit Academic Early Alerts (grades) for students enrolled in their classes. Faculty are able to submit Academic Early Alerts for students throughout the semester via their Faculty menu on Faculty Self-Service.

Reporting dates and detailed instructions are sent to faculty via Wenzhou-Kean University email in advance of reporting. Students are also notified about the purpose and timing of Academic Early Alerts by the Student Academic Support and Retention Center via WKU email. Alerts will be viewable on the Grades menu on Student Self-Service once entered. Academic Early Alerts are for immediate, short-term informational/advisement/intervention purposes only. Academic Early Alerts will not be reflected on students’ official academic transcripts. 

All teaching faculty members are required to submit final grades via Faculty Self-Service. The “Final Grading” option will be available on the “Faculty” menu within Faculty Self-Service. The deadline for grade submission will be announced via Wenzhou-Kean University email, with a subject such as ‘WKU Spring 202X - Final Grade Deadline’.

Grade Change

On occasion, it is necessary to change a grade that has been entered on the grade roster via Faculty Self-Service. This may be the result of an error made in computing or recording the grade, or as a consequence of a re-evaluation of a student's work (upon their request). Students should not, however, be permitted to turn in missing or extra work after the conclusion of the semester as a condition for changing a grade. This creates inequity for other students in the class. Should you wish to request a change of grade, submit an application form via the ONCE platform. Adjunct Faculty who do not have a WKU account, please use the Grade Change Paper Form.

Forms:

• Grade Change Form ONCE Portal - Factulty Use
• Grade Change Form - Adjunct Faculty Use: Please return the completed form to the Office of the Registrar via email at registrar@wku.edu.cn

Grades of Incomplete (“IN,” “IC” or “IP”) may be reported for a student who has completed course requirements throughout the semester and then, because of illness or other unusual and substantiated cause, has been unable to take the final examination or to complete a limited amount of assigned work due near the end of the semester. Unsubstantiated absences from class may not be used to justify an incomplete grade.

It is the responsibility of the student to initiate the request for a grade of Incomplete. The instructor of the course must receive this request prior to the submission of grades at the end of the semester. If no such request is received, or if the instructor judges the request to be unacceptable, an appropriate letter grade shall be submitted based upon the student's attainment of the stated goals of the course.  

Granting of an Incomplete Grade

Under the Incomplete Grade Policy, a student should initiate the request for an “IN,” “IC” or “IP” and if this request is granted, a contract must be filled out by both the instructor and the student. Provision is made on the contract for entering a deadline by which the work must be made up, and a grade to be entered if the work is not made up. Please be sure to complete each item on the contract.  

One copy of this contract should be retained by the instructor, and one given to the student. A third copy should be submitted to your Chairperson/Director or Coordinator. These contracts are available from your academic program office. Please read carefully the policy and procedures for granting of an Incomplete grade, which follow below.  

Procedure: Granting of an Incomplete Grade

1. For each incomplete grade awarded at the end of the semester, the instructor shall submit a copy of the appropriate contract for “Conditions for an Incomplete Grade and its Removal." The instructor shall retain a copy of this form and give copies to the student and the Chairperson/Director or Coordinator. The student should initiate the request for the incomplete by securing a blank copy of the contract form from the instructor and filling it out, including a signed statement of the reason for requesting the Incomplete grade, and a listing of any other course(s) in which the student is also requesting an Incomplete grade. (In the case of a student whose situation [e.g., hospitalization] precludes them from completing the student part of the form, the instructor should complete the entire form if an incomplete grade seems justified.)  

2. The instructor should then add to the form the plan for the student to remove the incomplete, detailing the work to be completed and the period of time allowed for its completion, and specifying the grade to be assigned if the prescribed work is not done by the deadline. Failure to specify a grade in this section would result in the assignment of an "F" if the work described in the plan is not completed. The prescribed time period will not be later than the last day of the eleventh week of the fall or spring semester immediately following the receipt of the incomplete grade. This timeline does not apply to graduating seniors; incomplete grades must be completed no later than two weeks after the commencement ceremony. For Winter and Summer candidates, it should be no later than 10 days after the end of the semester.  

3. After receiving the contracts, the Chairperson/Director shall check them to ensure that they have been issued in compliance with the policy and have been fully filled out. Any problems shall be discussed with the faculty member, and if, as a result of this discussion, a contract is changed, both the student and the appropriate Dean should be sent a corrected copy.  

Procedure: Removal of an Incomplete Grade

1. If the student makes up the assignment(s) and/or takes the examination on time, the instructor should enter a grade on the change-of-grade application form on the ONCE platform (See the link above in the Grading section). 

2. If the student does NOT complete the work on schedule, the instructor should enter on the change of grade form on the ONCE platform the grade that was recorded on the contract at the time the Incomplete was given (i.e., the grade to be recorded if the student failed to fulfill the conditions of the Incomplete grade). 

3. By the end of the 11th week of the fall or spring semester following the one in which the Incomplete grades were given, the instructor should have submitted change-of-grade forms on the ONCE platform for all incomplete grades. 

4. If the submissions are not made within the aforementioned time period, the Incomplete grades will be automatically converted to F. 

NOTE: The Registrar has made available two additional grades relative to Incompletes involving the pass/fail designation for grading. The first is “IC,” which should be assigned to graduate courses designated as “CG” (credit granted) or “NC” (no credit). The second is “IP,” which should be assigned to those undergraduate courses that are designated as “S/U” (satisfactory or unsatisfactory) or “P/U” (pass or unsatisfactory) only grades.   

Contract Form:

• Conditions for an Incomplete Grade and its Removal (CONTRACT FORM) - Faculty Use: Please retain the original form in the college, and provide copies to the Executive Director/Chairperson/Coordinator, the instructor, and the student.