教职工资源

All instructors must submit Academic Early Alerts (grades) for students enrolled in their classes. Faculty are able to submit Academic Early Alerts for students throughout the semester via their Faculty menu on Faculty Self-Service.

Reporting dates and detailed instructions are sent to faculty via Wenzhou-Kean University email in advance of reporting. Students are also notified about the purpose and timing of Academic Early Alerts by the Student Academic Support and Retention Center via WKU email. Alerts will be viewable on the Grades menu on Student Self-Service once entered. Academic Early Alerts are for immediate, short-term informational/advisement/intervention purposes only. Academic Early Alerts will not be reflected on students’ official academic transcripts. 

All teaching faculty members are required to submit final grades via Faculty Self-Service. The “Final Grading” option will be available on the “Faculty” menu within Faculty Self-Service. The deadline for grade submission will be announced via Wenzhou-Kean University email, with a subject such as ‘WKU Spring 202X - Final Grade Deadline’.

Grade Change

On occasion, it is necessary to change a grade that has been entered on the grade roster via Faculty Self-Service. This may be the result of an error made in computing or recording the grade, or as a consequence of a re-evaluation of a student's work (upon their request). Students should not, however, be permitted to turn in missing or extra work after the conclusion of the semester as a condition for changing a grade. This creates inequity for other students in the class. Should you wish to request a change of grade, submit an application form via the ONCE platform. Adjunct Faculty who do not have a WKU account, please use the Grade Change Paper Form.

Forms:

• Grade Change Form ONCE Portal - Factulty Use
• Grade Change Form - Adjunct Faculty Use: Please return the completed form to the Office of the Registrar via email at registrar@wku.edu.cn

Definition

The grade of "Incomplete" (IN, IP, IC) can be used, subject to the guidelines laid out below, at the discretion of the instructor when a student has not completed the required coursework due to documented, extreme, exceptional circumstances. The "IN" grade signifies that a final grade is being withheld until the required work is completed and approved. This grade option may not be applicable in all courses, such as independent studies, special-topics courses, and those with a lab/studio component.

The following steps are required for the issuing of an "IN" grade:

1. Prior to the submission of grades at the end of the semester the student must discuss with the instructor whether an "IN" grade is appropriate.
2. The student must complete a Request for Incomplete Grade and Contract Form, available from the Office of the Registrar.
3. The student must send their completed form to the instructor of the course.
4. The course instructor must sign the form and forward it to the department Chair or Director for approval.
5. Upon approval from the Chair, the course instructor may record an "IN" grade for the student. (The "IN" grade may not be entered without a fully executed Incomplete Grade and Contract Form).

Conditions for Receiving an IN Grade

Students may be eligible for a grade of incomplete (IN) in cases where there is evidence that the student has completed a substantial portion of work in a course, but has been unable to take the final examination or to complete a limited amount of assigned work due near the end of the semester. Excessive absence or low grades alone cannot constitute the reason for an incomplete. Students must have completed at least 50% of assignments with a grade of "C" or better and are current on all assignments and coursework through the 11th week of a full semester or completed 75% of a summer or winter session course. Class attendance in subsequent semesters may not be required by the instructors as a condition for removal of the incomplete grade.

Assigning a Grade of Incomplete

It is the responsibility of the student to initiate a request for a grade of incomplete by contacting the instructor of the course, discussing the reasons for the incomplete grade, and filling out the form "Conditions for an Incomplete Grade and Its Removal". The instructor of the course must receive this request prior to the submission of the grades at the end of the semester. If no such request is received or it the instructor judges the request unacceptable, an appropriate semester grade shall be submitted based upon the student's attainment of the stated goals of the course.

The instructor has discretion to decide whether the student's circumstances warrant a grade of "IN" inside of the guidelines detailed here; the instructor is not required to provide an "IN" grade.

A grade of "IN" is not a passing grade, and so courses cannot count as meeting a prerequisite until the incomplete work is satisfied.

Removal of an IN Grade

Incomplete (IN) grades should be completed within 10 weeks of the conclusion of the semester or session. For an incomplete grade to be removed and a new grade to be assessed, students are responsible for completing their work before the date established on the Incomplete contract.

This timeline does not apply to graduating seniors; For Spring Candidates, incomplete grades must be completed no later than two weeks after the commencement ceremony. For Winter and Summer candidates, it should be no later than 10 days after the end of the session.

Note that instructors must extend the time (under Course Properties) that the Canvas course is to remain open in order for the student to be able to review recorded sessions and access course materials.

When the student has made up the assignments(s) or taken the examination on time, the instructor should submit an online Grade Change application through the ONCE platform (See the link above in the Grading section), which will be routed to the Program Director or Department Chairperson and then to the College Dean. Once approved, the application will be forwarded to the Office of the Registrar for processing. For adjunct faculty, a paper Grade Change form should be submitted to the Program Director or Department Chairperson and the College Dean for approval. The Dean will then transmit the approved form to the Office of the Registrar for final processing. If the student has not completed the work according to schedule, the instructor reports as the final grade for the semester the grade recorded in the fully executed contract. The final grade must be submitted to the Office of the Registrar before the degree is posted to the student's record. Once the degree has been posted, the academic record is frozen, and no changes are permitted.

Contract Form:

• Conditions for an Incomplete Grade and its Removal (CONTRACT FORM): The student must send their completed form to the instructor of the course. The course instructor must sign the form and forward it to the department Chair or Director for approval. Upon approval from the Chair, the course instructor may record an "IN" grade for the student. (The "IN" grade may not be entered without a fully executed Incomplete Grade and Contract Form).