Student Code of Conduct

  1. STUDENT CODE OF CONDUCTII. THE STUDENT CONDUCT PROCESS UPHOLDS COMMUNITY VALUESIII. JURISDICTION OVER STUDENT CONDUCT IV. VIOLATIONS OF THE LAW V. SPECIAL PROVISIONS VI. OFFENSES UNDER THE CODE
  2. IntegrityB. FairnessC. Community D. Respect E. Responsibility

VII. STUDENT CODE OF CONDUCT PROCESS AND PROCEDURES

 

I. STUDENT CODE OF CONDUCT

Kean University is committed to providing a campus environment that is conducive to academic inquiry in the university tradition. Kean is a metropolitan, comprehensive, teaching university that exists to foster inquiry and public discourse. It is also a community. At Kean, student members of the community are expected to abide by certain standards of conduct that form the basis of the Student Code of Conduct [Code] and ensure that their guests and visitors do likewise. These standards are embodied within a set of core values that include integrity, fairness, respect, community, and responsibility. When students fail to adhere to the community standards, appropriate proceedings may be initiated under the Code to address the failure and its consequences.

DEFINITION OF A STUDENT

For the purposes of enforcing the Code, students are defined as persons who have accepted an offer of admission and who have a continuing relationship with the University, including taking courses at the University, both full-time and part-time, pursuing undergraduate, graduate, professional studies, or continuing education. The Code remains in effect at all Kean University campuses including Union, Kean Ocean and Wenzhou-Kean, as well as at off-campus sites or on the Internet. In addition, a University-recognized student organization is defined as any group of Kean students meeting the criteria for group registration or recognition established by the Vice President for Student Affairs.

The Vice President for Student Affairs is responsible for overseeing processes related to the implementation of the Code.

II. THE STUDENT CONDUCT PROCESS UPHOLDS COMMUNITY VALUES

The student conduct process at Kean is intended to protect the interests of all members of the campus community and appropriately address conduct not in accord with the Code. Remedies and sanctions are intended to contribute to the development of student decision-making and to help them bring student behavior into accord with community values. When a student does not conform his/her behavior to community expectations, the student may be subject to appropriate remedies and sanctions including, but not limited to, restriction or loss of the privilege of participating in this community. The student conduct process is different from criminal and civil court proceedings. Procedures and rights in student conduct proceedings are conducted with fairness to all, but do not necessarily include the same process afforded by the courts.

III. JURISDICTION OVER STUDENT CONDUCT

Students at Kean University are annually provided notification that explains how they may access the Code on the University Web site (www.kean.edu/policies or www.kean.edu/offices/community-standards-student-conduct). The printed document is also available in the Office of the Vice President for Student Affairs (Kean Hall, Room 124), the Office of Community Standards and Student Conduct (Miron Student Center, Room 317) and at Wenzhou Kean, D203 in the General Education Hall.. Students are charged with the responsibility to read and to abide by the provisions of the Code and the authority of the student conduct process. The Code and the student conduct process apply to the conduct of individual students and University-recognized student organizations. Because the Code is based on shared values, it sets a range of expectations for the Kean student no matter where or when their conduct may take place. Therefore, the Code applies to conduct that takes place on the campus, at University-sponsored events, and off-campus, when the administration determines that the off campus conduct affects a substantial University interest. A substantial University interest is defined to include:

  • Constitutes a violation of local, state or federal law, including violations of any law or regulation of Wenzhou and/or the People’s Republic of China. Included are repeat violations of any local, state or federal law committed in the municipality where the University is located.
  • Indicates that the student may present a danger or threat to the health or safety of him/herself or others.
  • Significantly impinges upon the rights, property or achievements of self or others or significantly breaches the peace and/or causes social disorder.
  • Is detrimental to the educational interests of the University.

The Code may be applied to conduct that takes place during the time a person is enrolled as a student, including during intra-semester breaks and between semesters. Further, the Code applies to guests of community members whose hosts may be held accountable for the misconduct of their guests and to visitors to the Kean campus. Sanctions for violations by visitors and guests may include but not be limited to a warning, Campus-Wide and Residence Life No Trespass and referral to the Department of Public Safety and Police. Visitors to and guests of the University are also protected by the Code, and may initiate grievances for violations of the Code committed by members of the University community against them. The University may address misconduct that occurs prior to, but is not reported until after, the graduation of the offending student, as long as the misconduct is reported within six months of its occurrence. Otherwise, there is no time limit on reporting of violations of the Code, as long as the offending student is still enrolled at the University. Those who are aware of misconduct are encouraged to report it as quickly as possible to the Office of Community Standards and Student Conduct.

IV. VIOLATIONS OF THE LAW

Violations of federal, state, and local laws are offenses under the Code even where those violations are not explicitly prohibited by this Code, including violations of any law or regulation of Wenzhou and/or the People’s Republic of China. Where such offenses occur off campus, the University may institute conduct proceedings that affect a substantial university interest, at the discretion of the director of Community Standards and Student Conduct. The University may institute conduct proceedings against a student charged with violation of federal, state, or local laws without regard to the existence or possibility of civil or criminal legal proceedings. It is the policy of the University typically to pursue the conduct process in a timely manner through its conduct proceedings, rather than to delay campus proceedings for external criminal and/or civil proceedings arising from the same misconduct.

V. SPECIAL PROVISIONS

Attempted Violations In most circumstances, Kean University will treat attempts to commit any of the violations listed in the Student Code of Conduct as if those attempts had been completed.

College as Complainant As necessary, Kean University reserves the right to initiate a complaint, to serve as complainant, and to initiate conduct proceedings without a formal complaint of misconduct.

False Reports Kean University will not tolerate intentional false reporting of incidents. It is a violation of the Student Code of Conduct to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws.

Group Violations When members of groups, individuals acting collusively, or members of an organization act in concert in violation of any policy, they may be held accountable as a group, and a hearing may proceed against the group as jointly accused students. In any such action, however, determinations will be made with respect to the involvement of each accused individual.

Immunity for Reporting Party Kean University encourages the reporting of conduct code violations and crimes by reporting parties. Sometimes reporting parties are hesitant to report to University officials because they fear that they themselves may be accused of policy violations, such as underage drinking at the time of the incident. It is in the best interests of this community that as many reporting parties as possible choose to report to University officials. To encourage reporting, Kean University pursues a policy of offering reporting parties of crimes and severe conduct offenses amnesty from policy violations related to the incident.

Medical Amnesty/Good Samaritan

  1. Philosophy Kean University remains committed to ensuring the health, safety and well-being of its community. As such, the University recognizes that there may be health or safety emergencies related to alcohol consumption or the use of other substances in which fear of student conduct or disciplinary action may serve as a deterrent to students who want to seek help for themselves or others. Kean University wants to make certain that students do not hesitate to seek help when faced with life threatening or critical substance related emergencies. In these circumstances, the University’s response will focus on education and prevention rather than on disciplinary action. Additional associated student conduct violations that threaten the health, safety and well-being of the community may be addressed on a case by case basis as determined appropriate by the Office of Community Standards and Student Conduct or designee.
  2. Procedures
    1. Students who seek emergency medical assistance for themselves or for whom medical assistance was sought related to consumption of alcohol and/or drug overdose will not be charged with violations of the Kean University Code of Conduct associated with that action (specifically: Section VI., Letter E. 5 & 6 and/or RSS policy numbers 11 & 12), provided they comply with the following conditions:
      1. The student subsequently completes a screening at the Counseling Center and follows through with recommendations, which may include a more comprehensive evaluation from an outside agency or Choice program.
      2. This follow-up must be completed within the time frame determined by the University.
      3. Failure to complete this screening/evaluation/treatment may result in student conduct charges being filed with the Office of Community Standards Student Conduct.
    2. In order for Medical Amnesty/Good Samaritan to apply to students who seek emergency medical assistance for someone else, the students must communicate the substance related emergency directly to emergency medical services, 9-1-1, or to a University authority such as a Resident Assistant. The student must also remain with the individual until the emergency personnel arrive and cooperate with all emergency personnel requests for information and assistance. If the conditions for Medical Amnesty/Good Samaritan are met, the students will not be charged with violations of the Kean University Code of Conduct related to consumption of alcohol, alcohol intoxication, and/or drug use (specifically: Section VI., Letter E. 5 & 6 and/or RSS policy numbers 11 & 12 respectively), provided that the student subsequently participates in a meeting with and complies with all recommended stipulations established by the Director of Community Standards and Student Conduct.
    3. Student organizations who wish to employ Medical Amnesty/Good Samaritan will be determined on a case-by-case basis.
    4. Medical Amnesty/Good Samaritan applies only to those students or organizations who seek emergency medical assistance in connection with alcohol or drug overdose and does not apply to individuals experiencing an alcohol medical emergency who are found by University employees. (i.e. University Police, faculty, administrative staff, residence hall directors, resident assistants, community assistants, security staff, etc…)
    5. Medical Amnesty/Good Samaritan is not intended to shield or protect those students or organizations that repeatedly violate the Code of Conduct. In cases where repeated violations of the Kean University Code of Conduct occur, the University reserves the right to take disciplinary action on a case by case basis regardless of the manner in which the incident is reported. Additionally the University reserves the right to adjudicate any case in which the violations are determined by the University in its sole discretion to be egregious.
    6. The Office of Community Standards and Student Conduct reserves the right to contact any student to discuss an incident whether or not Medical Amnesty/Good Samaritan is in effect.
    7. Information concerning students who utilize Medical Amnesty/Good Samaritan is confidential, but will be recorded for case management purposes.
    8. Medical Amnesty/Good Samaritan does not preclude students from being held responsible for other violations of the Code of Conduct.
    9. Under Kean University’s Parental Notification Policy, parents may be notified about incidents involving medical amnesty as determined to be appropriate by the Office of Community Standards and Student Conduct or designee.

Revised August 2017

(Note: These procedures only provide amnesty from violations of the Kean University Student Code of Conduct. It does not grant forgiveness for criminal, civil, or legal consequences for violations of Federal, State, or Local law. However, the “911 Lifeline Legislation “approved on October 1, 2009, P.L.2009, c.133does allow for underage individuals to receive amnesty in accordance with the provisions of the law. Individuals must stay on scene and assist responders with information concerning the at-risk individual to comply with the law. Further, Good Samaritan Emergency Response Act, approved on May 2, 2013 (A578/S851), allows for the same regarding drug overdoses.)

Adopted on 6/21/2016

Parental Notification Kean University reserves the right to notify parents/guardians of dependent students regarding any conduct situation, particularly alcohol and other drug violations. The college may also notify parents/guardians of non-dependent students who are under age 21 of alcohol and/or drug policy violations. Where a student is not-dependent, Kean University will contact parents/guardians to inform them of situations in which there is a health and/or safety risk. Kean University also reserves the right to designate which University officials have a need to know about individual conduct complaints pursuant to the Family Education Rights and Privacy Act (FERPA).

Notification of Outcomes The outcome of a campus hearing is part of the educational record of the accused student, and is protected from release under the federal FERPA law. However, Kean University observes the legal exceptions as follows:

Reporting parties in sexual misconduct, sexual harassment, and any other incidents falling under Title IX have an absolute right to be informed of the outcome and sanctions of the hearing, and the rationale for the decision, in writing, without condition or limitation.

The University may release publicly the name, nature of the violation and the sanction for any student who is found in violation of a University policy that is a “crime of violence,” including: arson, burglary, robbery, criminal homicide, sex offenses, assault, destruction/damage/vandalism of property and kidnapping/abduction. The University also will release this information to the reporting party in any of these offenses regardless of the outcome.

Defenses It has become common for students accused of policy violations to try to defend their actions with excuses, such as prescription drug interactions, self-defense, disabilities, etc. The University’s policy on defenses is clear. Defending your actions is admitting to a policy violation. “Yes, we fought, but he started it.” This still means you had a fight, and that violates the rules. You may have taken someone’s property under the influence of an anti-depressant, but you still took someone else’s property. While your defense will not excuse your actions, Kean University will take into consideration the legitimacy of your defense in addressing the proper sanction. If you were not the aggressor in a fight, you will still be sanctioned, but your sanction may be less than the sanction of the person who started the fight.

Misconduct Online Students are cautioned that behavior conducted online such as harassment delivered by email can subject them to a University conduct action. Students must also be aware that blogs, webpages, Google+, Twitter, Facebook entries, and similar online postings are in the public sphere and are not private. These postings can subject a student to allegations of conduct violations if evidence of policy violations is posted online. The University does not regularly seek this information, but will take action if and when such information is brought to the attention of University officials.

VI. OFFENSES UNDER THE CODE

A. INTEGRITY

Kean University students exemplify honesty, integrity, and a respect for truth in all of their dealings. Behavior that demonstrates a lapse of integrity includes, but is not limited to:

  1. Acts of dishonesty
    1. Furnishing false information to any Kean University official, faculty member or office
    2. Forgery, alteration, or misuse of any Kean University document, record, or instrument of identification
    3. Tampering with the election of any Kean University registered student organization
    4. Causing, condoning, or encouraging the completion of any Kean University record, document or form dishonestly
    5. Initiating a false report or warning of fire, explosion, bomb threat, or other emergency
    6. Deception – to defraud, lie, or scam to receive something of value or to mischaracterize so as to give a false belief or conclusion about something in a way that is harmful to another
    7. Knowingly presenting a worthless check or forging a money order in payment to Kean University or to a member of the Kean University community acting in an official capacity, or failure to make satisfactory arrangement for the settling of accounts with Kean University;
  2. Violations of positions of trust or authority (i.e., student employee, student leader, student athlete, student volunteer) within the community;
  3. Misuse or unauthorized use of Kean University and/or organizational names and images; all Kean University sponsored activities must be sanctioned through appropriate administrative process; all Kean University representation must be approved by the Office of the Vice President for Student Affairs or the appropriate designee;
  4. Intentional and unauthorized taking of the property of the University or personal property of a member of the University community including, without limitation:
    1. Knowingly possessing stolen property
    2. Selling or attempting to sell textbooks unless the seller is the owner of the textbook or has the permission of the owner to do so
    3. Taking, attempting to take, or keeping items belonging to the library or items placed in the library for display

B. FAIRNESS

Kean University students honor fairness and strive for fairness in all their dealings and interactions. Behavior that relates this value includes but is not limited to:

  1. Obstruction of freedom of movement by community members or visitors
  2. Abuse, interference, or failing to comply in Kean University processes including Conduct and Academic Integrity hearings;
  3. Abuse of the campus conduct system, including:
    1. Failure to attend meetings scheduled for conduct code administration purposes;
    2. Falsification, distortion, or misrepresentation of information;
    3. Failure to provide, destroying, omitting, or hiding information during an investigation of an alleged policy violation;
    4. Attempting to discourage an individual’s participation in, or use of, the campus conduct system;
    5. Harassment (verbal or physical) and/or intimidation of a member of a campus conduct body prior to, during, and/or after a campus conduct proceeding;
    6. Failure to comply with the sanction(s) imposed by the campus conduct system;
    7. Failure to respect the dignity and privacy of fellow Kean community members by disclosing confidential information obtained during participation in a student conduct proceeding;
    8. Influencing or attempting to influence (i.e., texting, calling, email, skyping) another person to commit an abuse of the campus conduct system.

C. COMMUNITY

Kean University students honor and value their community. Behavior that violates this value includes, but is not limited to:

  1. Misuse of access privileges to University premises or unauthorized entry to or use of buildings, including trespass
    1. Unauthorized or attempted entry into any building, office, construction site, or other Kean University facility
    2. Unauthorized possession, use, or duplication of keys or other methods of controlled access such as ID or access cards or key codes
  2. Damage to or littering Kean University grounds and/or properties owned or leased by registered student organizations
    1. Driving motor vehicles on lawn or grounds without permission
    2. Failure to clean up sidewalk chalk following an authorized student event
    3. Failure to maintain an organization’s facilities and/or surrounding property
    4. Vandalism, the causing of intentional damage to the property of another or to Kean University
    5. Damaging items rented, leased, or placed on the campus at the request of Kean University
  3. Substantial disruption to or unreasonable interference with University operations, teaching, research, administration, other Kean University activities, including its public service functions on or off campus, or of other authorized non-Kean University activities when the conduct occurs on Kean University or leased premises.
    1. Unruly classroom behavior that impedes instructional pedagogy
    2. Obstruction of the free flow of pedestrian or vehicular traffic on Kean University premises or at Kean University sponsored or supervised functions.
    3. Participating, leading, or inciting an on-campus or off-campus demonstration, riot, or activity that substantially and/or unreasonably disrupts or interferes with the normal operations of Kean University and/or infringes on the rights of other members of the Kean University community;
    4. Failure to follow University special event policies and procedures for University events held on or off-campus.
  4. Inappropriate use of resources as stated in Policy on Information Technology, including misuse of Kean University computing facilities, equipment, network, passwords, accounts or information. Students who connect their personal computers to the campus network will be held responsible for any violation of this policy that originates from that computer. Examples of misuse include:
    1. Use of computing facilities to send harassing or abusive messages;
    2. Use of computing facilities to interfere with the work of other community members;
    3. Unauthorized access to a file or personal or group account;
    4. Use of computing facilities to interfere with normal operation of the Kean University computer system;
    5. Anonymous or forged network news articles or E-mail messages;
    6. Disk usage over the allotted limit without prior approval;
    7. Unauthorized transfer of a file;
    8. Unauthorized use of another individual’s identification, username, and password.
    9. Making copies of copyrighted computer software when no written authority to copy the software has been granted;
  5. Possession of firearms, explosives, other weapons (including, but not limited to BB/pellet guns, slingshots, and sharp edged instruments, such as hatchets when used as weapons), or dangerous chemicals while on campus, unless properly authorized;
  6. Having animals on campus except service animals and those that may be required for class unless otherwise approved through the Office of Disability Services.

D. RESPECT

Kean University students show respect for each other, for property and for the community. Behavior that violates this value includes, but is not limited to:

  1. Threatening, intimidation, or severe verbal or physical abuse.
  2. Assault or other conduct which threatens or endangers the health or safety of any person; and/or any conduct which is marked by utter thoughtlessness or disregard for oneself or others and provides a substantial risk to persons or property;
  3. Bullying, defined as gestures or written, verbal, electronic, or physical acts that a reasonable person should know will cause physical and/or emotional harm of fear of harm to one or more individuals, often involving an imbalance of physical, psychological, and/or social power, occurring usually, but not necessarily, repeatedly and over time, and which is not speech or conduct protected by the First Amendment;
  4. Intimidation (implied threats) or coercion (pressuring another unreasonably until an act is not truly voluntary);
  5. Discriminatory harassment, including speech, actions, or conduct which have the effect of depriving a member of the community of educational or employment access, enjoyment, benefits, or opportunities. Merely offensive or annoying behavior may feel like harassment, but to rise to the level of a Code violation, harassment must have the potential to cause a deprivation of the civil rights of a member of a protected class; Protected classes at Kean University include gender, race, color, religion, age, national origin, ethnicity, disability, veteran’s status, sexual orientation, and pregnancy status.
  6. Hazing, defined as behavior that endangers the mental or physical health of a student as a condition for initial or continued affiliation with any group regardless of either the lack of intent to endanger the student or the student’s own willingness to participate. The express or implied consent of the reporting party will not be a defense. Apathy or acquiescence in the presence of hazing are not neutral acts; they are violations of this rule;
  7. Domestic Violence such as actual threat or threatened physical harm or the infliction of fear of imminent physical harm upon a family member, significant other, household member, or resident sharing a room; violence between those in an intimate relationship to each other;
  8. Stalking, defined as repetitive and/or menacing pursuit, following, harassment and/or interference with the peace and/or safety of another.
  9. Sexual misconduct, including:
    1. sexual harassment – sex or gender-based verbal or physical conduct that unreasonably interferes with or deprives someone of educational access, benefits, or opportunities
    2. non-consensual sexual contact Any intentional sexual touching However slight, With any object By a person upon another person That is without consent and/or by force*
    3. non-consensual sexual intercourse Any sexual intercourse (anal, oral, or vaginal) However slight With any object By a person upon another person That is without consent and/or by force*
    4. Sexual exploitation – occurs when a student takes non-consensual or abusive sexual advantage of another for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of other sexual misconduct offenses. Examples of sexual exploitation include, but are not limited to:
      1. Prostituting another student
      2. Non-consensual video or audio-taping of sexual activity
      3. Going beyond the boundaries of consent (such as letting your friends hide in the closet to watch you having consensual sex)
      4. Engaging in voyeurism
      5. Knowingly transmitting an STI or HIV to another student

*Consent Defined

Consent is informed, active and voluntary permission for specific sexual activity. Silence, in and of itself, cannot be interpreted as consent. Consent can be given by words or actions, as long as those words or actions create mutually understandable permission regarding the conditions of sexual activity.

Consent to any one form of sexual activity cannot automatically imply consent to any other forms of sexual activity.

Previous relationships or prior consent cannot imply consent to future sexual acts.

  1. Lewd or obscene conduct
    1. Public urination
    2. Sexual acts performed in public
    3. Surreptitiously taking pictures and /or videos of another person in a gym, locker room, or restroom, residence halls, etc.
    4. Streaking
    5. Possession or distribution of child pornography
    6. Possession or distribution of any obscene materials, as defined by the standards of the Kean University community.
  2. Failure to comply with directions of University officials or law-enforcement officers during the performance of their duties and/or failure to identify oneself to these persons when requested to do so
  3. Failure or refusal to produce a University identification card upon demand by a security officer or other official of the University acting on his/her official capacity or an officer of the law
  4. Smoking in any University building or areas designated as non smoking within three feet of an entrance/exit location.
  5. Inappropriate conduct

E. RESPONSIBILITY

Kean University students are given and accept a high level of responsibility as role models. Behavior that violates this value includes, but is not limited to:

  1. Intentionally or carelessly causing a fire which damages Kean University or personal property or which causes injury to any member of the community;
  2. Failure to follow fire safety procedures
    1. Failure to evacuate a building when the fire alarm sounds
    2. Misusing, damaging, or tampering with fire safety equipment
    3. Intentionally or recklessly obstructing a fire exit in any Kean University building
  3. Action or inaction by a student which fails to discourage a known and obvious violation of Kean University policy or law; assisting in violation of Kean University policies or public laws.
  4. The knowing failure of any organized group to exercise preventive measures relative to violations of this Student Code of Conduct by members;
  5. Use, possession, manufacture, sale, purchase, transportation, distribution, or being in the presence of alcoholic beverages except as expressly permitted by law and the University’s Alcohol Policy. This includes possession/consumption by those under the age of 21, providing alcohol to those under the age of 21, driving under the influence, and public intoxication by persons of any age. For the purposes of the Code, distribution is determined by the quantity of alcohol and /or means of distribution. Please see the full policy on alcohol use in the Annual Campus Security and Fire Safety Report.
  6. Use, possession, manufacture, sale, purchase, transportation, distribution, or being in the presence of a narcotic, or other controlled dangerous substances, as well as drug paraphernalia. Abuse, misuse, or distribution of prescriptions medications, drugs or over-the-counter medications, except as expressly permitted by law. For the purposes of the Code, distribution is determined by the quantity of drugs, means, and materials for distribution. Please see the full policy on illicit drugs in the Annual Campus Security and Fire Safety Report.
  7. Gambling, except as permitted by New Jersey law and/or regulation of Wenzhou and/or the People’s Republic of China;
  8. Operating a business. State property or facilities may not be used for personal profit, sale, and/or solicitation. Use of any facilities is prohibited unless participating in a University sanctioned event. This includes, but is not limited to, the commercialization of rooms, the use of any space for gambling, or to solicit students or patrons for private businesses.
  9. Violation of any Kean University policy, rule, or regulation published in hard copy or available electronically on the Kean University website.
  10. Any allegation of violation of federal, state, or local laws.

VII. STUDENT CODE OF CONDUCT PROCESS AND PROCEDURES

GENERAL PROCESS

A complaint against a student for violations of the Code may be made in writing or in person by anyone who feels the Code has been violated. A complaint should be made as soon as possible following the incident. A Complaint Form is available in the Office of Community Standards and Student Conduct and on-line at www.kean.edu/offices/community-standards-student-conduct. The reporting party should include as much detail of the alleged violation as possible and to the degree possible include specific references to that part of the Code that pertains to the complaint.

A written complaint should include the reporting party’s name, address and telephone number and as much information as is known about the person accused. If there are any witnesses, their names and addresses should also be provided if known; as much detail as possible should be provided. In exceptional circumstances, provisions may be made to protect the identity of reporters and/or witnesses upon request.

INITIAL INVESTIGATION

Upon receipt of a complaint or University police report, the conduct administrator of the Office of Community Standards and Student Conduct will inquire as to the circumstances surrounding the event in question to determine whether there are sufficient grounds to believe that a violation of the Code occurred.

  1. The conduct administrator will schedule conferences and obtain a written statement from the reporting party, responding party, witnesses and/or other persons directly involved in the incident.
  2. Based upon the sufficiency of the complaint or report filed, the conduct administrator or designee may investigate the circumstances surrounding the incident in question and determine whether it warrants a Student Conduct Conference, a Student Conduct Hearing, or referral to the appropriate student conduct process within the University. If the director determines the complaint does not warrant further action, the matter will be closed. Such determinations are appropriate where the complained conduct does not violate the Code, and/or when there is insufficient evidence to support a reasonable belief that the Code has been violated.
  3. Interim SuspensionPending the completion of the conduct administrator’s investigation and subsequent hearing process, the Vice President for Student Affairs, or designee, is authorized to place an accused student on interim suspension for reasons related to his or her physical or emotional safety and well-being, to protect the integrity of the investigation and/or for reasons relating to the safety and well-being of students, faculty, staff, or University property. In some cases, the accused student may be permitted to attend classes but be suspended from all other campus activities. This determination will be made by the Vice President based upon his/her knowledge of the potential threat posed by the accused student’s presence on campus. Whenever such action is taken, a Student Conduct Hearing will be convened within ten (10) business days unless an extension is agreed upon. The Student Conduct Hearing process is outlined below. At the time of an interim suspension, a Temporary Campus-Wide Notice of No Trespass or Temporary Residence Life Notice of No Trespass may be issued. These documents identify campus locations and events as off limits to the accused student until further notice.

Subject to the availability of the accused student, the Vice President for Student Affairs or designee will conduct a Student Conduct Conference prior to imposing an interim suspension. If the student is not available, an interim suspension may be imposed until such time as the accused student becomes available. At the Student Conduct Conference, the accused student will be given the opportunity to demonstrate to the Vice President for Student Affairs or designee a compelling reason (e.g. mistaken identity) why he/she should not be interim suspended pending a Student Conduct Hearing.

  1. No-Contact OrderThe Vice President for Student Affairs may impose a limited or campus-wide No-Contact Order on an accused student when the fear of retaliation and/or harassment may be present. Specific instructions will accompany the No-Contact Order outlining the expected behavior including face-to-face contact, correspondence, e-mail, instant message or telephone. Friends and relatives may also be prohibited from contact on behalf of the accused student.

NOTIFICATION

  1. If the conduct administrator of the Office of Community Standards and Student Conduct or designee determines there is reasonable cause to believe that a violation of the Code has occurred, the accused student will be notified in writing through Kean University email, within ten (10) business days of receipt of the complaint. The notification time may be longer if necessary to complete the investigation.
  2. This written notice will include:
    1. The complaint identifying sections of the Code at issue;
    2. A link to the website location of the Code and procedures applicable to the complaint;
    3. A request that the accused student provide a written explanation of the incident (if no prior statement was obtained);
    4. The date, time, and location of a Student Conduct Conference.
  3. If the responding party fails to meet with the conduct administrator after being properly notified, the case will be decided on the basis of information gathered by the conduct administrator.

STUDENT CONDUCT CONFERENCE

  1. The conduct administrator of the Office of Community Standards and Student Conduct or designee will conduct a Student Conduct Conference with the responding party.
  2. At the Student Conduct Conference the responding party will:
    1. Be informed of the information provided to date by the reporting party and other persons;
    2. Be given an opportunity to raise questions and discuss the information;
    3. Be given the opportunity to admit the allegations and accept responsibility for the violation(s);
    4. Be given the opportunity to deny the allegations;
    5. Be informed of the process and possible remedies and sanctions that may result.
  3. As a result of the Student Conduct Conference, the conduct administrator of the Office of Community Standards and Student Conduct or designee may:
    1. Dismiss the complaint;
    2. Refer the complaint to the Kean Counseling Center for appropriate follow up which may include mediation with the reporting party (not applied to sexual assaults or other acts of violence);
    3. Refer the complaint to the appropriate administrative process within the University;
    4. Resolve the complaint informally or impose a remedy and/or sanction that does not result in suspension or expulsion;

If the accused student does not agree with the decision made at the Student Conduct Conference, the student has the right to appeal the decision to the next level administrator within (5) five business days of receipt of the decision letter. The appeal process will be given in writing at the time of the decision letter.

  1. Determine that a Student Conduct Hearing is appropriate.

STUDENT CONDUCT HEARING

  1. Notification of a Student Conduct Hearing will be provided by the Office of Community Standards and Student Conduct to the reporting party and the responding party by email to the student’s official @kean.edu account. All such notice is presumptively delivered whether the student reads their mail/email or not, as all students are required to regularly check their email accounts. The notice will include:
  2. The name of the reporting party;
  3. The nature of the alleged violations, including the specific code sections alleged to have been violated, applicable conduct procedures and the sanctions that may result;
  4. The time and place of the hearing. All Student Conduct Hearings will be scheduled during regular business hours (9 a.m. – 5 p.m.);
  5. The right to have witnesses. The University may arrange for witnesses to be present or assign to the reporting party and the responding party the responsibility to contact his/her witnesses and arrange for their participation. All student witnesses are asked to complete and sign a FERPA consent form. No less than 48 hours prior to the hearing, Both the reporting party and the responding party must provide a list of witness names and a statement of their witness’ anticipated testimony; all witnesses must be confirmed by the Office of Community Standards and Student Conduct no later than 48 hours prior to the hearing.
  6. The right to have an advisor. The advisor may not be a witness at the hearing or otherwise participate in the hearing;
  7. The right to present relevant information;
  8. The names of others who will be present at the hearing (if known), including the names of the hearing officers; and a copy of the procedure for challenging any of the hearing officers on the basis of partiality
  9. Notice that a Document File compiled by the Office of Community Standards and Student Conduct with statements from the reporting party, responding party and witnesses and any other documentary information will be available to the responding party, the reporting party, and their advisors for review at least three (3) days prior to the Student Conduct Hearing. An appointment is required to review the Document File. Copies may be made available upon specific request.

HEARING OFFICERS

Student Conduct Hearings for violations of the Code will be conducted by a trained member(s) of the University faculty, staff, or consultant designated by the Office of Community Standards and Student Conduct.

CONDUCT OF THE HEARING

The hearing will be closed to all members of the campus and outside community except those directly involved with the complaint. The reporting and responding party each have the right to be assisted by an advisor of their choice who is not a witness in the complaint. An advisor or legal counsel may be present to advise only and may not participate. Advisors who interfere with the proceedings can be excused by the hearing officer. An audio recording of the hearing is made and kept by the Office of Community Standards and Student Conduct.

Only persons involved in the hearing process will be permitted in the vicinity of the hearing.

It is expected that participants and advisors will respect the dignity and privacy of Kean community members and keep private that which transpires during the hearing, in accordance with federal law.

Student witnesses, when called by the University on behalf of the reporting party, the responding party, or the University, are required to participate in the hearing process.

The hearing process will be conducted in the following manner:

  1. All participants and advisors will be introduced to the hearing officer.
  2. All participants and advisors will be introduced to the audio technician.
  3. The hearing officer will recite the complaint against the student and all Code sections alleged to have been violated.
  4. The responding party will state whether he/she is responsible, not responsible, or responsible with an explanation for the alleged misconduct. Responsible with an explanation means the student admits to the actions but believes there were circumstances that should be taken into consideration by the hearing officer in the determination of this complaint.
  5. Statements regarding their respective positions may be given by the reporting party and the responding party. The Hearing Officer may place reasonable time limitations on the statements.
  6. The University reserves the right to assign a representative of the Office of Community Standards and Student Conduct to present the complaint.
  7. Relevant records, documents, and written statements may be accepted and considered by the hearing officer.
  8. The reporting and responding party may be present throughout the entirety of the proceeding except for the deliberation phase. The reporting party, the responding party and the Office of Community Standards and Student Conduct representative will be able to present witnesses who will be subject to questioning. Witnesses will be asked to remain until the end of the hearing in the event they must be called back for clarification of their testimony. In the event that a witness is unavailable, a signed statement from the witness may be admitted. Any such statements will be shared with the parties prior to the hearing, and the responding party will be given full opportunity to respond to the written statement at the hearing.
  9. Witnesses will appear separately and will leave the hearing room after their testimony is completed. Witnesses are not permitted to leave the vicinity of the hearing room until permission has been granted by the hearing officer, and witnesses are instructed not to communicate with other witnesses outside the hearing during the proceedings.
  10. All parties may question each other and the witnesses, and the hearing officer may direct questions as appropriate to any participant, or require that all questions go through the hearing officer. Other accommodations may be utilized to ensure that the hearing is a safe space for participants. The reporting and responding party may present concluding remarks. The Hearing Officer may place reasonable time limitations on the statements.
  11. At the conclusion of the hearing, the hearing officer will advise the reporting and responding party that his/her determination will be given, in writing, to the appropriate parties.
  12. The responding party’s prior student conduct record will be a factor in determining the appropriate sanction(s).
  13. The reporting party will not be notified of the outcome of the hearing EXCEPT in cases of violence, sexual misconduct, or offense that fall under Title IX, once the decision of the hearing officer has been issued.
  14. For each separate offense, the hearing officer will determine whether the responding party is responsible or not responsible. The decision will be based upon an evaluation of the information presented and a determination as to whether the Code was more likely than not to have been violated. For each violation, the hearing officer will impose an appropriate remedy and/or sanction.
  15. The rules of evidence applicable to the courts do not apply to Code proceedings of this University community. Fair process applicable to this process is as defined in these procedures.
  16. The Director of Community Standards and Student Conduct or designee may implement changes to these proceedings as needed that do not jeopardize the material fairness owed to the parties to any complaint.

REMEDIES AND SANCTIONS

  1. The following remedies and sanctions may be imposed when responding parties have been found responsible for violation of the Code. In addition, other remedies and sanctions may be fashioned at the discretion of the hearing officer:
    1. Written Warning to the offender that the conduct must stop and any continuation may be a basis for more severe action.
    2. Letter of Reprimand.
    3. Probation – Notice that further violation of the Code may result in expulsion. Also, the decision may place some additional restrictions on membership in student organizations and/or participation in activities or may establish special restitution and service requirements.
    4. Suspension:
      1. Specific Period – Revocation of the privilege of attending the University and using its facilities for a specific period not to exceed two academic years.
      2. Indefinite Period – Revocation of the privilege of attending the University and using the facilities pending the satisfying of specific conditions. The Vice President for Student Affairs will determine whether the conditions have been satisfied.
    5. Residence Hall Suspension – Revocation or restriction of privileges for the use of, access to, and/or residence in University Residence Halls
    6. Facilities Restriction — Revocation or restriction of privileges for the use of some but not all University facilities
    7. Expulsion – Permanent termination of student status and rights to be present on University property and attend/participate in University-sponsored events
    8. Referral to civil or criminal authorities

Any of the following may accompany a remedy and sanction:

  1. Restitution requiring individuals to restore or replace within a specified time, property which has been damaged, defaced, lost, or stolen.
  2. Service assignment requiring an individual to perform services for the community or the University
  3. Referral to appropriate psychological or psychiatric service for evaluation, mandated assessment, or other special help.
  4. Fines for drug and alcohol violations as outlined in the Annual Campus Security and Fire Safety Report at kean.edu/annual-campus-security-and-fire-safety-report.
  5. A Campus-Wide Notice of No Trespass will accompany a sanction of suspension or expulsion from the University.
  6. A Residence Life Notice of No Trespass will accompany any restriction imposed or related to residential living or visitation of the residence halls.
  7. Campus-Wide No Contact Order: The Vice President of Student Affairs may impose a Campus Wide No-Contact Order between parties when the fear of retaliation and/or harassment may be present. Specific instructions will accompany the Campus-Wide No-Contact Order outlining to all parties the expected behavior including face to face contact, correspondence, e-mail, instant message or telephone. Friends and relatives are also not permitted to have any contact on behalf of either party.
  1. Underage students found in violation of the University’s Alcohol Policy and/or sanctioned for the possession or distribution of illegal drugs will be subject to the University parental notification policy. (See FERPA Policies and Procedures in the Annual Campus Security and Fire Safety Report). In addition, Kean University reserves the right, in accordance with FERPA, to make public notification of the final results of certain student conduct actions (See FERPA Policy in the Annual Campus Security and Fire Safety Report). Such notification may include the name of the student offender and the type of violation, but will not disclose the names of any other students who were involved as reporting parties or witnesses without their consent.

APPEAL PROCEDURES

  1. Where an individual is found responsible for a violation of the Code that may lead to a sanction less serious than suspension or expulsion, the individual can appeal in writing to the Review Committee for Appeals within five (5) business days from the date of the hearing officer’s determination. A person will have the right to request a review based on any of the following grounds:
    1. A sanction that falls outside the sanction range commonly assigned for the offense
    2. A material deviation from written procedures that jeopardized the fairness of the process
    3. A demonstrable bias by the hearing officer
    4. New information, unavailable at the time of the hearing, that could be outcome determinative
  2. In the case of suspension or expulsion, the student can appeal in writing to the Vice President for Student Affairs within three (3) business days of the receipt of the hearing officer’s determination.
  3. In the case of suspension or expulsion, the student will not be permitted to be on campus or attend classes pending the outcome of the appeal unless implementation of the sanction is delayed by the Vice President for Student Affairs due to extraordinary circumstances.

THE REVIEW COMMITTEE FOR APPEALS

The Review Committee for Appeals is a body consisting of trained staff and students whose role is to review all student conduct conference appeals. The Office of Community Standards and Student Conduct will submit the appeal to the Review Committee within ten business days of receipt. Appeals to the Review Committee will be limited to information presented during the meeting with the conduct administrator and supporting documents provided by the respondent and the conduct administrator. If new information, which was reasonably not available at the time of the original decision, is presented, the Review Committee may send the case back to the conduct administrator for further evaluation.

The Review Committee is composed of one student and two hearing officers. The Committee will review the written challenge and, based on a preponderance of the evidence standard, determine whether or not the student should be granted an appeal. If Committee determines that an appeal is not granted, the decision of the conduct administrator will go into effect and the student will have no further appeal opportunities. The Review Committee’s decision not to grant an appeal is final.

If the Committee determines that an appeal should take place, the case will be forwarded to the next level administrator for review. The Review Committee will convene weekly and all proceedings are closed to the public.

APPEAL OF SUSPENSION/EXPULSION TO THE VICE PRESIDENT FOR STUDENT AFFAIRS

The request for review of an appeal will be considered by the Vice President for Student Affairs to determine whether grounds for an appeal exist. A person will have the right to request an appeal based on any of the following grounds:

  1. A sanction that falls outside the sanction range commonly assigned for the offense
  2. A material deviation from written procedures that jeopardized the fairness of the process
  3. A demonstrable bias by the hearing officer
  4. New information, unavailable at the time of the hearing, that could be outcome determinative

REQUEST FOR APPEAL TO THE VICE PRESIDENT FOR STUDENT AFFAIRS

  1. The Vice President for Student Affairs or designee will review the written request for an appeal to determine whether there is sufficient basis to grant an appeal. If so, he/she will proceed to hear the appeal, or return the complaint to the original hearing body for reconsideration or rehearing in light of the basis for the appeal.
  2. If the Vice President for Student Affairs determines that there is not a sufficient basis to change the decision of the hearing officer, the parties to the complaint will be notified in writing.
  3. Appeals are deferential to the original hearing decision, and are not intended as a rehearing. If the Vice President for Student Affairs hears the appeal, he/she may determine that there is a sufficient basis to change the decision of the hearing officer if there is clear error or compelling justification only. If so, he/she may reverse, uphold or modify the decision, or change the sanction. Normally, appeals involve a review of the hearing record and appeal request.
  4. The decision of the Vice President for Student Affairs will be final within the University Student Conduct structure.

*Policy updated September 2017

Polices of Residence Halls

  1. Definition of a Residential Student

Kean Definition: For the purposes of enforcing the Office of Residential Student Services Handbook, residential students are defined as all persons living in the residence halls and registered for twelve credit hours at the Kean University, and are deemed as full-time pursuing undergraduate, graduate, professional studies, or continuing education.

Wenzhou-Kean Definition: residential students are defined as all persons living in the residence halls regardless of his/her academic credit hours and full-time or part-time study programs.

 

  1. Roommates’ Bill of Rights

The following Roommates’ Bill of Rights is a reminder to each resident of his/her responsibility to his/her roommate. Your enjoyment of life in a residence hall will depend, to a large extent, on the thoughtful consideration that you demonstrate toward each other.

Basic rights of a roommate include:

  1. The RIGHT to read and study in one’ s room free from undue interference. Unreasonable noise and other distractions inhibit this RIGHT;
  2. The RIGHT to sleep without undue disturbance by noise, guest of roommate(s), etc. ;
  3. The RIGHT to expect that a roommate will respect one’s personal belongings;
  4. The RIGHT to a clean environment in which to live;
  5. The RIGHT to free access to one’s room and facilities without pressure from the roommate;
  6. The RIGHT to privacy;
  7. The RIGHT to host guests (with agreement of your roommate[s]) with the understanding that guests are to respect the rights of the host’s roommate(s) and other hall residents;
  8. The RIGHT to be free from fear of intimidation and physical or emotional harm;
  9. The RIGHT to address grievances.

Your Residence Life staff is available for assistance. Remember, to be a mature adult is to accept responsibility for the welfare of others. Only you can assure that you and your roommate(s) enjoy these rights. The personal growth that can be gained by living in a campus community can be enormously enriching and a realistic ground for the future. Students are encouraged to work out and resolve problems with the help of staff members through mediation or roommate/suitemate contracts, if the need arises.

 

III. Community Standards Policy Violations

While the burden of proving that a violation was committed, and where it was committed, always rests with the presenter, once a violation is proven to have occurred in a resident’s room or apartment, any individual present at the time of staff confrontation must then prove that they were not responsible for having committed the violation. This includes any guests of the resident student.

Each violation has a cumulative effect, and a person’s previous violations during the course of the semester, as well as the previous semester, will be considered when sanctions are prescribed. Additional violations that occur while a resident is on probation may be grounds for housing contract termination.

  1. Violations of Residence Life policies and procedures published in the Residence Hall Contract, the Office of Residential Student Services Student Handbook, the University Student Handbook, and the University Code of Conduct.
  2. Setting or fueling a fire of any size. Possession of highly flammable materials inside the residence halls, including gasoline, gas can or container (whether containing fuel or empty), gas-powered vehicles, kerosene, fireworks, candles or incense, live Christmas trees, neon signs, and strings of lights.
  3. Blocking hallways or walkways in any residence hall area so as to cause a fire hazard. This includes blocking the electrical panels and propping open entrance or exit doors.
  4. A false report of a fire or other emergency, including pulling a fire alarm station when no safety emergency is evident; yelling “fire”or similar as a prank; and misusing or damaging fire safety equipment (i.e., fire extinguishers, sprinkler system, fire pull boxes, smoke detectors, and similar) this may result in termination of the housing contract.
  5. Possession, in the presence of, use, attempted use or manufacture of fireworks, explosives, or any substance with the potential to injure others or damage property may result in termination of the housing contract.
  6. Possession, in the presence of, attempted use and or use of any weapon, e.g. gun, knife, bat, metal pipe, paintball gun, etc. or the use of any object as a weapon to hurt or maim someone may result in termination of the housing contract.
  7. Intentionally or recklessly destroying, damaging or defacing University or others’personal property. Negligent destruction, damage or defacement of University or private property. This includes improperly disposing of trash in or around the residence halls.
  8. Intentionally or recklessly causing physical harm, or immediate expectation of physical harm, to any person including assault/battery, and intentionally or recklessly provoking and/or engaging in physical fights.
  9. Participating in throwing, dropping, projecting or causing to fall from a residence hall room or window any object whatsoever whether it may cause physical harm or not, such as basketballs, garbage bags, glass or plastic bottles, keys, etc. This also includes the passing of any items or similar out of a window. The resident may also be charged for clean up if applicable. Violation of this policy may result in termination of the housing contract.
  10. Harassing any person in such a way as to seriously or repeatedly interfere with that person’s academic pursuits, sleep, and/or other personal pursuits. This includes malicious pranks, prank phone calls, sexual harassment, hate crimes, threats, online harassment, text messaging, and roommate conflicts. Refer to the Center for Leadership and Service’s publications on Greek hazing and pledging.
  11. Possession, use, sale, distribution, being in the presence of or providing marijuana or any controlled dangerous substance or illegal drug and/or drug paraphernalia. The Office of Residential Student Services and the University makes no distinction between whether it has or has not been used, or its intended purpose. The Office of Residential Student Services and the University has a “Zero Tolerance Policy”for drug/narcotic violations and students found in violation will be subject to temporary suspension of housing pending a hearing and/or termination of the housing contract. Hookahs and/or other tobacco smoking devices are not permitted under any circumstances nor may they be used as decoration. Suspicious odors relating to drugs/narcotics, as deemed by campus police, may also be subject to disciplinary action.
  12. Distribution, sale, possession, or being in the presence of alcoholic beverages or public intoxication. This includes but is not limited to beverages, containers empty or full, kegs, and beer balls.
  13. Theft of property or services (credit cards, University identification card, etc.); knowingly possessing stolen property,

including state property.

  1. Breaking into or entering any locked/secured residence hall space, including maintenance closets, utility rooms, residence hall roof, another resident’s room/apartment, or any residence hall building.
  2. Providing false information to University officials or campus police. This includes forgery or unauthorized alteration of Office of Residential Student Services or University documents; lying in a disciplinary proceeding; lying to an Office of Residential Student Services staff member so as to substantially interfere with the performance of his or her duties.
  3. Failure or refusal to produce a University/College identification card upon demand by a Security Officer or other official of the University acting in his/her official capacity or officer of the law.
  4. Intentionally, recklessly, or substantially interfering with University officials, including Office of Residential Student Services officials, in the performance of their duties. This includes failure to comply with staff directives, or preventing staff from conducting their normal duties in handling administrative and disciplinary matters.
  5. Failure to monitor a guest’s behavior and adherence to policies and/or procedures, regardless of whether the guest is registered under the resident’s name. Residents will also be held responsible for damages caused by their guests.
  6. Loan of residence hall space. This includes allowing guests to stay in your room/apartment in your absence for an extended period of time. Additionally, individuals who have not signed a Residence Hall Contract are not permitted to reside in the residence halls.
  7. Gambling of any kind is not permitted in the University residence halls nor anywhere on campus, or in off-campus residences. Bribery for Residence Life privileges is also forbidden.
  8. Violations of conditions of Office of Residential Student Services Probation, including failure to complete a service project/sanction, failure to pay a fine, or committing a policy violation while on Office of Residential Student Services Probation.
  9. Failure to comply with published security policies and procedures regarding guest visitation and improper sign-in procedures. This also includes attempting to trespass or trespassing. You may not sign in a stranger or allow a stranger to follow you into a residence hall.
  10. Noisy or disruptive behavior, including a stereo at high volume, excessive yelling or other types of noise, or violations of established floor/hall quiet hours that interfere with another person’s or a group’s free exercise of academic or personal pursuits, or the ability to sleep or study.
  11. Violation of safety and security policies and procedures, the Residence Hall Contract and/or posted in any of the residence halls. This includes refusing to let staff check bags, refusing to sign in during designated times, or propping open doors.
  12. Duplicating, lending or borrowing of room or apartment keys, or Kean University Cougar ID cards and/or WKU ID cards to or from anyone, including roommates/apartment mates.
  13. Violation of a written agreement with one’s roommate, apartment mate, or floormate, developed under the supervision of Office of Residential Student Services staff.
  14. Tampering with/misuse of University office phones, telephone system, cable system or internet service, access control system or hydropower system.
  15. Unauthorized sales/solicitation activity; use of residence hall space to conduct a private business enterprise, whether legal or illegal. Residents are not permitted to use the apartments or

rooms for any commercial purposes whatsoever. Solicitation by

residents or guests is forbidden.

  1. No paid parties, advertised parties, or meetings of more than twenty (20) people per apartment/room (as per fire safety code) are allowed in the residence halls.
  2. Unauthorized modification/furnishing of residence hall space that may contribute to a fire hazard or unsafe condition. This includes installation of any air conditioner, ceiling fan, or loft, painting, any personal furniture, the installation of a personal lock or chain, possession/use of waterbeds, splicing cable lines, modifying electrical outlets, use of materials that damage the surfaces of the room or prevent equipment from working properly. This also includes removing screens, drilling holes.
  3. Use of any sports/recreational equipment in any common area in the residence halls, quad area, and/or roadways adjacent to the residence halls. This includes, but is not limited to, football, basketball, lacrosse, hockey, baseball, and any type of skating or cycling.
  4. Harboring a pet or stray animal of any kind. Only fish kept in a tank or aquarium are allowed in the residence halls. The tank must not exceed ten (10) gallons.
  5. Prankish behavior of any kind. This includes, but is not limited to, the use of undue force on someone, e.g. grabbing, pushing or shoving, or vandalizing a person’s property, or state property.
  6. Smoking, of any kind, is prohibited in all residential facilities. Smoking is only permitted a minimum of three (3) feet from any facility entrance.
  7. Use of abusive or profane language to University staff, Office of Residential Student Services administrators or other students.
  8. Removing original furnishings from any apartment/room or placing any outside (non-University or University) furnishings such as patio furniture in the apartment/room. Original

furnishings include items in all lounges, community kitchens

and community centers.

  1. Entering or leaving the building through the windows, roof doors or emergency exits and climbing or scaling the exterior of the building. This may result in termination of the housing contract.
  2. Repeated failure of the monthly extermination and inspection policies and procedures. This may result in termination of the housing contract.
  3. Leaving food cooking unattended resulting in the activation of the fire alarm system or the trouble alarm. Failure to evacuate the building during evacuation procedures including fire alarm evacuations. Use of fire-fueled or electric grills for cooking on landings or open spaces in the residence hall/quad area. The use of flammable materials and heat producing appliances.
  4. Using computer resources for illegal activities. Criminal and illegal use may include, but is not limited to, obscenity, child pornography, threats, harassment, copyright infringement/illegal downloading, defamation, theft, and unauthorized access.
  5. Disorderly conduct – including conduct which interferes with the operation of the University, and/or conduct resulting from drug/narcotic usage and/or alcohol consumption.
  6. Discrimination against any person on the basis of race, color, sex, national origin, ancestry, marital status, age, or sexual orientation, disability or liability for service in the armed forces, religion or political persuasion.
  7. Indecent exposure and/or actions as defined by New Jersey state statutes and/or the regulations and laws of the PRC. These include but are not limited to failure to wear shirts or shoes, and/or public exposure of body parts.
  8. Lewd or obscene acts as defined by New Jersey state statutes and/or the regulations and laws of the PRC are deemed as public urination, sexual acts or simulated acts performed in public, streaking, surreptitiously taking pictures of another person in a gym, locker room, or restroom, and/or possession or distribution of child pornography or any obscene materials as defined by the standard of University community.

 

  1. Dangerous Practices

Residents who participate in these practices are subject to restitutions, disciplinary action and/or termination of the housing contract.

  1. Any blocking or preventing the use of room doors, hallways, exit doors and/or stairwells.
  2. Any action that consciously or unconsciously compromises the security of residents.
  3. Any construction or modification of the residence hall that may contribute to a fire hazard, physical danger or unsafe condition.
  4. Any entering or misusing restricted areas such as roofs, fire escapes, workrooms, first floor or ground floor windows or storage areas.
  5. Any use of flammable materials, smoking (cigarettes, cigars, or similar), open flames, candles, incense, other heat producing materials, devices such as kerosene lamps or devices containing gas.
  6. Any use of power tools, saws, etc.
  7. Using Microwave ovens or the like inappropriately in an attempt to help further heat the apartment.
  8. Any use of roller blades, bicycles, roller-skates, or motorcycles/motorbikes within the residence halls.
  9. Bringing or storing flammable material in a residence hall.
  10. Propping open entrance or exit doors.
  11. Cooking is prohibited in residence halls, except using ovens in pantries. Leaving food cooking unattended resulting in activation of the fire alarm system or trouble alarm system.
  12. Allowing strangers to follow you into a residence hall through an entrance door.
  13. Climbing or scaling the exterior wall of a residence hall.
  14. Installing a satellite dish, antenna, or any hardware that protrudes from a window or attaches to the exterior of a residence hall; hanging any objects out of windows.
  15. Altering electrical outlets or circuits in residence hall rooms.
  16. Installing ceiling fans or air conditioners.
  17. Installing locks or chains on room doors.
  18. Installing lofts.
  19. Drilling into windowsill surfaces, ceiling or floor tiles, or puncturing insulation on pipes.
  20. Removing screens from windows.
  21. Moving wardrobes from their original location.
  22. Items stored in the hallway closet must be at least 35 inches from the circuit breaker.
  23. Any fire safety violation including hanging items from the room ceiling or fire equipment (sprinkler, smoke detector).

 

  1. Items Prohibited

For the safety of all resident students, the following items are prohibited in the residence halls. These items may be confiscated and disciplinary action will be taken.

  1. Drugs/narcotics and/or drug/narcotic paraphernalia.
  2. Alcoholic beverages, alcohol containers empty or full, and kegs of beer, “beer balls,”or similar that are empty or full.
  3. Hookahs and or other tobacco smoking devices
  4. Waterbeds.
  5. Pet animals, reptiles and birds.
  6. Transmitting equipment/CB radios.
  7. Radio and TV masts or aerials (indoor antennas excluded).
  8. Live Christmas trees.
  9. Firearms, weapons, paintball guns, fireworks, explosives, chemicals, and firecrackers.
  10. Dart boards.
  11. Unprotected circulating fans.
  12. Kerosene lamps and other highly flammable substances (such as

gas-containing devices).

  1. Neon signs and strings of lights (e.g., Christmas lights).
  2. Furniture such as bed, etc., other than those provided by the University.
  3. Halogen lamps.
  4. Motor vehicles of any kind, including, but not limited to, mopeds, motorcycles, and motorbikes.
  5. Possession of candles or incense, including decorative candles.
  6. Electrical heat producing appliances (stoves, George Foreman grills, toaster ovens, hot plates, coffee makers, and heating units).
  7. Extension cords or outlet adaptors; except for surge protectors.
  8. Hair dryers requiring over 1500 watts of power in Kean University and over 800 watts of power in Wenzhou-Kean University or any other appliances over 500 watts in WKU.
  9. If any of these items are found in your room it will constitute a violation of the Residence Hall Contract and Agreement and may result in a referral for disciplinary action.

 

  1. General Policies

Community Kitchen Policy

Each Community Kitchens is for the use of all residents who resident in the building. Students are allowed to use all appliances within the kitchen according to the posted instructions. It is an expectation that residents using the kitchens keep them clean and adhere to the following rules:

  1. Always stay with and monitor your food
  2. Ensure appliances are turned off when finished using them.

Students should report any appliances that do not work to the Resident Assistant or Desk Assistant.

In Kean University, Community Kitchens are located in Bartlett Hall, Burch Hall, New Freshman Residence Hall, New Upperclass Residence Hall, Rogers Hall and Sozio Hall. To gain entry residents must use their Cougar ID Card.

In Wenzhou-Kean University, Orchid, Plum, Bamboo and Chrysanthemum halls are all equipped with two pantries and microwaves ovens.

 

GAMBLING POLICY

Gambling of any kind is not permitted in the University residence halls or anywhere on campus or in off-campus residences. Bribery for residence life privileges is also forbidden.

 

GUEST POLICY

The Office of Residential Student Services utilizes a guest monitoring system in each of the residence hall security offices. This system will assist the office in managing guest information, enforcing the visitation policy and providing security services to the residential community. Kean University conducts an electronic system while Wenzhou-Kean University practice a paperwork-based guest monitoring system now.

The use of guest monitoring system is expected to reduce resident host/visitor processing times and with its real time tracking update immediately the identities and numbers of visitors in the residence hall facilities. It is a comprehensive software package for visitor management and identification tools. Features include:

  1. Reduced time to process visitors.
  2. Increased security in the residence halls.
  3. Production of bar code electronic guest passes and log-in information in Kean electronic system.
  4. Driver’s license scanner to capture and store information in Kean electronic system.
  5. Maintain frequent visitor list to reduce data entry time.
  6. Web-based service so that residents can pre-register guests in Kean electronic system.

 

Residence Hall Security Procedures for Visitors

For the purposes of the University visitation policy:

A resident student is defined as a student who lives in the residence halls at Kean and/or Wenzhou-Kean University.

A resident host is defined as a student who is assigned to a residential space in a particular hall and signs in a guest or resident visitor.

A resident visitor/guest is defined as a student or non-resident who is not assigned to the room in which the resident host lives.

Violations of any desk/security policies and/or procedures will subject the violator to the following sanctions, but not necessarily in this order depending upon the severity of the violation:

  1. First desk/security violation: a Letter of Warning.
  2. Second desk/security violation:a Letter of Probation.
  3. Third desk/security violation: Termination of the student’s Residence Hall Contract.

The RA in Kean will be present in the entrance of each building from 8:00 a.m. to 12:00 p.m. and a professional security officer will be present from 11:00 p.m. to 8:00 a.m. twenty-four (24) hours a day, seven (7) days a week.

In Wenzhou-Kean, the Desk Assistant will be present in the entrance of each building from 7:00 a.m. to 11:00 p.m. Campus police will arrange staffs on duty to patrol over the campus in night.

Resident students may be permitted to move freely from one residence hall to another utilizing their Cougar ID card between the hours of 8:00 a.m. to 12:00 p.m. in Kean and 8:00 a.m. to 10:00 p.m. in Wenzhou-Kean. Residence halls in Wenzhou-Kean will open at 7:00 a.m., and close at 11:00 p.m.

In Kean, resident visitors from other halls must be signed in to the residence hall by the resident host between the hours of 8:00 a.m. and 12:00 a.m. The resident host is required to present their Cougar ID card to the desk security staff person. The Cougar ID cards for both the resident host and the resident visitor will be verified by the card access system. The desk security staff person will swipe each card for verification of residency. The resident visitor and resident host information will be logged into the Residence Watch software program.

In Kean, each resident visitor will receive an electronic guest pass. When the resident visitor is ready to leave, he or she must return the pass in order to get the valid ID back. Failure to return the electronic pass will result in a $25 fine to the Resident Host. In Wenzhou-Kean, each resident visitor must swipe his or her Student ID card to enter and leave.

Resident visitors must be escorted by the resident host at all times.

The resident host is expected to escort his/her resident visitor upon exiting the residence hall. In Kean, the resident visitor must return the electronic guest pass in order to obtain his/her valid id card.

Resident visitors who are found to be living illegally in an apartment not assigned to him/her will be subject to disciplinary action, which will also subject their hosts to disciplinary action.

As a result of fire safety code policies, a resident may have no more than two (2) resident visitors at any one time.

Violation of the policies and/or procedures will result in disciplinary action.

 

RESIDENCE HALL ENTRY

  1. All guests must enter and exit the building via the front door only. Side exits are for emergency use only, and are wired into the fire alarm system. These doors are locked for your protection. Residents permitting persons to enter or leave the building through windows or emergency exits will subject the apartment resident(s) to a fine of $75.00 each and disciplinary action. The same applies to residents and/or guests found propping open doors and any resident or guest caught entering the building in this manner. Repeated offenses may result in dismissal from the residence halls.In Wenzhou-Kean, the fine amount will be varied accordingly but it will result in disciplinary action.
  2. Kean electronic guest monitoring system requires any guest outside of campus must leave a valid photo ID such as a Driver’s License (excluding the Cougar ID card, passport, Green Card, a card possessing any monetary value whatsoever, and any other items of equal or greater value). Any resident visitor/guest caught with fake identification will be subject to disciplinary action. The fraudulent identification will be confiscated and turned over to Campus Police.Meanwhile, Wenzhou-Kean guest monitoring system requires guests outside of campus to present valid ID card and log in personal information.
  3. Each resident is permitted a maximum of two (2) guests at any one time. In Kean, all guests must leave a valid photo ID with the security desk upon entering the building. And then each guest will receive an electronic guest pass. When the guest is ready to leave, he or she must return the pass in order to get the valid ID back. Failure to return the electronic pass will result in a $25.00 fine to the Resident Host in Kean.
  4. All guests must be signed out by 3:00 a.m. in Kean and 10:00 p.m. in Wenzhou-Kean. Failure to comply with this policy will be considered an overnight guest and result in disciplinary action and/or fines by the Office of Residential Student Services. Residents are responsible for making sure that their guests leave by the designated time period.The host and visitor are all responsible for following the security procedures and the guest policy.

 

 

Visiting Children

Use of the Visiting Children Policy should be with mutual agreement of all roommate(s). In the event the roommate(s) does not consent, students and their child guest may meet in lounges or other common areas.

The following policy is in place for all guests under the age of eighteen (18):

  1. Guests under the age of eighteen (18) are permitted to visit before 3:00 a.m. in Kean and before 10:00 p.m. in Wenzhou-Kean in accordance with the Guest Visitation Policy and proper registration with the building’s Residence Watch sign in procedures and the Residence Hall Director. Most guests under the age of eighteen (18) do not have proper identification. Thus, residents wishing to have visitors under the age of eighteen (18) must make arrangements with the Residence Hall Director prior to their guest’s arrival for admittance into the residence hall. Proper paperwork will need to be submitted including an Emergency Contact Information Card (this may be obtained through the Residence Hall Director). Arrangements may be made during business hours, Monday through Friday 9:00 a.m. to 5:00 pm in the community center located on the first floor of every residence hall in Kean / Monday through Friday, 8:30 a.m. to 4:30 p.m. in WKU RHD offices.
  2. While visiting, minors must always be under the supervision of the hosting parties. Failure to adequately supervise minor guests may result in termination of housing privileges for a period of not less than one semester.
  3. Babysitting is not permitted in any Kean or Wenzhou-Kean University residential facility.
  4. All guests must abide by all Kean and Wenzhou-Kean University, local, state, and federal regulations / law of thePRC.

 

 

PREGNANCY POLICY

Any resident who is pregnant and wishes to live in a residence hall must submit a note from her obstetrician to the Health Services Office as soon as possible. The note must be dated and must include:

  1. Confirmation that the student is under the care of an obstetrician.
  2. Expected date of delivery.
  3. Permission from the physician to reside in the residence hall.
  4. Any other health problems or complications if applicable.
  5. Signature of the obstetrician.

The Director of Residential Student Services, the Residence Hall Director, and the Resident Assistants need to be advised of the pregnancy should an unexpected medical emergency arise when the Health Services Office is closed.

 

KEY AND LOCK OUT POLICY

In Kean, two (2) keys are issued to each student upon arrival to the residence halls and the new residence halls. The room and mailbox keys must be returned upon termination of the Residence Hall Contract or when vacating the residence halls during breaks. In Wenzhou-Kean, one key is issued to each resident upon arrival to the residence halls. The room key must be returned upon termination of the Residence Hall Contract.

The loss of a key creates a security problem for the individual apartment/room and building. Under no circumstances are keys to be loaned or reproduced. The lending of keys is a violation of the Residence Hall Contract and will subject the resident to disciplinary action. Should you lose any or all of your apartment/room keys, students must report it immediately to the Office of Residential Student Services; a lock change charge will be assessed at the end of the semester. It is your responsibility to visit the Office of Residential Student Services located in Kean Whiteman Hall or Wenzhou-Kean RHD offices to obtain the new keys.

Any student locked out of his or her apartment/room should first attempt to contact a roommate or apartment mate. If he or she is unavailable, the resident may sign-out apartment/room keys through the Office of Residential Student Services during the hours of 9:00 a.m. to 5:00 p.m. for a twenty-four (24) hour period only. For lock outs between 6:15 p.m. and 12:00 p.m., students may contact the Resident Assistant on Duty in their respective building in Kean University. While in Wenzhou-Kean, the resident may contact the Desk Assistants during the hours of 7:00 a.m. to 11:00 p.m. The resident must provide proper identification if a door is to be opened; otherwise the staff member may refuse access. This service is a courtesy performed by the Desk Assistants and should not be abused. Students requiring three or more lockouts during a semester will be referred for disciplinary action in the interest of safety for the community, the lock will be changed and the associated costs will be assessed to the resident.

Students are expected to carry their keys and keep their doors locked at all times. Doors that are left unlocked may also be an invitation to theft or injury. Doors left unlocked will be locked by the Residential Student Services staff and students will have to gain access to their room via the RA on duty and/or WKU Desk Assistants. Repeated failure to lock doors may result in disciplinary action and/or fines.

Key Replacement Fees

  • Whiteman & Dougall – $30
  • Bartlett, Burch, New Freshman, Rogers, & Sozio – $80
  • New Upperclassman (2 bedroom apartment) – $80
  • New Upperclassman (3 bedroom apartment) – $105
  • Wenzhou-Kean- ¥3

 

OUTDOOR ACTIVITY POLICY

The Kean and Wenzhou-Kean University residence halls provide housing accommodations for students for the main purpose of facilitating academic learning. A quiet and healthy living environment is required for effective study. Often residents, as well as nearby community neighbors, experience unacceptable negative effects from loud music and/or unruly behavior in the outdoor area or sports playing in the quad walkways. It is expected that the University should provide a reasonably quiet and safe study environment for the residents.

This policy has been developed to safeguard everyone’s rights and provide a reasonably quiet living environment. The primary purpose of this policy is to regulate, in accordance with University policies and Union/Wenzhou municipal ordinances, the prohibited activities within the residence hall outdoor areas and to stipulate conditions and sanctions for violations.

To control high volume and unruly behavior in the residence hall outdoor areas during the academic year, no one will be permitted to play outdoor games, specifically football, baseball, lacrosse or field hockey, in the residence hall quad or on any roads and/or pathways adjacent to any residential facilities. These sports may be played in the University recreational facilities, athletic fields. Any other sports such as Frisbee, jump rope, etc., will be allowed at the discretion of the Residence Life staff.

This policy further stipulates that when individuals are found creating high volumes and/or engaging in unruly behavior in the outdoor area in quiet hours, they will be subject to disciplinary action and/or legal action.

In support of the information above as well as to ensure student safety and security within the residence hall community area, no one will be permitted to gather and remain in the quad area Dougall Hall patio, and the New Residence Hall Courtyard areas between the hours of 3:00 a.m. and 8:00 a.m. While the hours between 10:00 p.m. to 8:00 a.m. are prohibited for the activity in Wenzhou-Kean University. Noncompliance may result in disciplinary action and/or immediate suspension from the residence halls.

 

COMMON ROOM AND PUBLIC AREA POLICY

  1. The WKU Common rooms open from 8:00 to 22:00.
  2. Any unauthorized movement of possession, transformation or stacking personal properties is not allowed, and there will be a compensation if damage occurs.
  3. Please fill-in the Activity Sign-up Sheet at designated RHD Offices ONE week in advance if throwing activities.
  4. Neither talking loudly, nor making unreasonable noise is allowed in the common room.
  5. Please keep the room clean and tidy, energy-saving, and put away equipment as leaving. No littering or spiting is allowed.
  6. Please switch the power off, and close doors and windows when leave.
  7. Student should properly use the washer in the laundry room. Unauthorized movement of others’ clothes is prohibited.
  8. Any means of transportations, including bicycles and skateboards in the residence hall are prohibited. Any dangerous or noisy sports activity in the residence hall is prohibited.
  9. Residents should comply with professional staff to conduct their normal duties and follow the opening hours of common rooms.

 

PAINTING POLICY

The painting of rooms or doors is prohibited in the residence halls.

 

PACKAGE INSPECTION POLICY

The security staff may request resident students or guests to display items in their bags if there is a suspicion of illegal items such as alcohol entering the residence hall. Students and guests are expected to comply with this directive. A resident or guest who refuses the request will be denied access into the residence hall. Additionally, the situation will be documented and forwarded to the residential student services staff.

 

PARKING POLICY

  1. Kean Policy

Freshman students may not have vehicles on campus. Letters for consideration may be forwarded to the Office of Residential Student Services located in Whiteman Hall with supporting documentation from medical personnel or employers.

In Kean, students may park in the white lined spaces only. Students are encouraged to utilize the Residence Life shuttle service for off-campus services. Be advised that from 3:00 a.m. to 6:00 a.m. daily, parking in campus lots will not be permitted except for the section of the Vaughn-Eames parking lot near North Avenue (behind the covered barrier). Signs have been posted to inform as necessary. Also be advised that students are not permitted to park in the Downs Hall and Dougall Hall parking lots. Unauthorized vehicles will receive tickets accordingly.

  1. Wenzhou-Kean Policy

In Wenzhou-Kean University, no cars are allowed to park in the residential community. Bicycles and electrical scouters could be parked in the underground of Plum Hall and Bamboo Hall.

 

PASSING YOUR KEYS OR COUGAR ID CARD

Giving your key and/or Cougar ID Card to any person is a violation of policy. The passing of such items will subject the violator to disciplinary action including the possible termination of their Office of Residential Student Services Contract and Agreement. If found passing your key and/or ID card, guest privileges will be forfeited for that evening.

Passing of keys or Cougar ID cards and/or WKU ID will subject the violator to the following sanctions (but not necessarily in this order depending upon the severity of the violation):

  1. First time violators: a $75.00 fine (payable by check or money order to Kean University within ten (10) business days) and a Warning Letter.The amount of fine in Wenzhou-Kean University will vary accordingly.
  2. Second time violators: a $100.00 fine (payable by check or money order to Kean University within ten (10) business days) and Housing Probation.
  3. Third time violators: TERMINATION of the student’s Residence Hall Contract.

Residents who pass their Cougar ID Card / WKU ID to other residents or guests are subject to fines, disciplinary action, and possible termination of the Residence Hall Contract.

 

PET POLICY

In order to provide for the health, safety and welfare of all residential students at Kean and Wenzhou-Kean University, the following pet policy has been established.

  1. Students are not permitted to have animals on campus except for fish that are contained in a 10 gallon tank.
  2. Failure to comply with this policy will result in disciplinary action against the owner or keeper of the pet and removal of the animal.

 

POSTING AND ADVERTISING PROCEDURES

Posting of any type of publicity in the residence hall areas is limited to the encased bulletin boards on each floor and in the lobby areas in Kean and also WKU Pantry’s blackboards as well as elevator bulletin boards (nothing may be hung on individual apartment/room front doors). The encased bulletin boards are available to all University-recognized student groups and campus offices. All postings must be approved and stamped by the Office of Residential Student Services (Kean Whiteman Hall or WKU Orchid A202 Office)prior to distribution. The following guidelines and criteria are necessary for approval to post or distribute publicity in the residence halls:

  1. No residence hall room numbers or residence hall telephone numbers may be advertised.
  2. Discriminatory or derogatory material based on race, ethnic origin, gender, disability, age, religion or sexual orientation will not be accepted or tolerated.
  3. There must be no mention of alcohol or sexually explicit material.
  4. Graphics should be clear, concise, appropriate, and in accordance with the previously stated items and the description should all be in English.
  5. Publicity should be brought to the Office of Residential Student Services at least 24-hours prior to the requested posting or distribution date for approval.
  6. Publicity must be officially approved and stamped by an Office of Residential Student Services designee.
  7. It is the responsibility of the requesting person or group to take the approved publicity and make the appropriate number of copies needed for posting or distribution in each residence hall (this information is available in the Main Office AFTER the publicity has been approved). Copies must be returned to the Office of Residential Student Services at least two (2) days prior to the requested posting or distribution date for posting by the Residence Life staff.
  8. NO PUBLICITY SHOULD BE POSTED ANYWHERE OTHER THAN IN THE DESIGNATED AREAS IN EACH RESIDENCE HALL. NOTHING SHOULD BE SLID UNDER ROOM/APARTMENT DOORS OR POSTED ON THE FRONT DOORS OF ANY BUILDING.
  9. Don’t share your address, phone number and any other personal information online.

Failure to comply with this policy will result in a Written Warning from the Office of Residential Student Services. If a group or organization is found to have repeatedly disregarded this policy, their material may be banned from posting. All material that does not comply with the above regulations will be immediately removed.

 

QUIET HOURS POLICY

The following hours have been established as quiet hours in all residence halls so that an atmosphere conducive to studying and sleeping can be maintained. 24-hour quiet hours will be in effect the last two weeks of each semester for the final exam period. It is expected that consideration for others will be exercised at all times.

Kean Hours:

  • Sunday – Thursday 10:00 p.m. – 10:00 a.m.
  • Friday – Saturday 1:00 a.m. – 10:00 a.m.

Wenzhou-Kean Hours:

  • Every day – 11:00 p.m. – 8:00 a.m.

Some students have different class schedules and different work hours. They may work late into the night and need to rest during the daytime. If a neighbor is resting or studying, keep the volume level down. If any resident requests that the volume level in a room or apartment be lowered, residents are requested to comply regardless of whether it is during quiet hours or not, as 24-hour courtesy hours are always in effect. Noncompliance may result in disciplinary action.

 

The residential complex is an experience in community living, and as such, individual students must be aware of the ways in which their behavior affects others. This is particularly true of high volumes and other disturbances. It is expected that after 10:00 p.m. residents lower the volume of any stereo or television equipment so that it is not discernible. Loud music from stereo speakers, radios, and the like heard outside a resident’s room or apartment, indoors or out, is strictly prohibited.

Occupants are considered residents of the Township of Union and/or Li’ao, Wenzhou and are subject to its ordinances. Disturbances by an individual or group may result in disciplinary action as outlined in the Residence Hall Contract and a municipal fine may be applicable.

 

SMOKING POLICY

In accordance with New Jersey State Smoke-Free Air Act (2006) and PRC Educational Institutions Smoke-Free Ordinances (2014) smoking is prohibited in all locations within the residential facilities. Smoking is also prohibited within 25 feet of building entrances, operable first floor windows and vents providing outside air intake. This policy includes the smoking of all devices including “smokeless” cigarettes and other similar devices. Any individuals wanting to smoke in the residential area are required to adhere to these guidelines.

It is the responsibility of all members of the residential community and their guests to comply with this policy. Students alleged to be violating the Smoking Policy are subject to disciplinary action resulting in the fines up to $100 and possible termination of the Housing Contract. The fine amount in Wenzhou-Kean University will vary accordingly.

 

SOLICITATION POLICY

State property or facilities may not be used for personal profit, sale, and/or solicitation. Use of the residence halls for such purposes is prohibited unless authorized by the Office of Residential Student Services (Kean Whiteman Hall or WKU Orchid A202 Office). This includes, but is not limited to, the commercialization of rooms, the use of apartment(s) or traditional residence hall rooms for gambling or to solicit students as patrons for private businesses. This also includes door-to-door distribution of business flyers, such as menus and discount coupons.

All outside businesses must bring materials for distribution to the Office of Residential Student Services for approval and distribution. Following approval, all items will be distributed to the building community centers. An item that is not approved will not be placed in the student mailboxes. The Office of Residential Student Services reserves the right to restrict the distribution of inappropriate materials.

 

TRASH AND RECYCLING POLICY

In Kean residence halls, each room is provided with a blue bucket for collecting recyclable materials and a waste basket for non-recyclable trash to be collected. It is the students’ responsibility to take materials to centralized trash rooms and separate the contents of the blue buckets into larger bins (e.g., paper vs. cans). For fire safety reasons, the doors to trash and recycling rooms should be kept closed at all times. Large bins cannot be removed from designated trash room. Kean University custodial staff will remove trash and recycling from the residence halls.

Recycling is mandatory in the State of New Jersey and is a Kean University Policy. Contamination occurs when materials are discarded in the wrong container, and is a violation of state law.

At this time, waste materials that can be recycled in the program include: corrugated cardboard, sorted office paper, magazines, newspaper, cereal boxes, glossy paper, glass bottles, cans, plastic #1 and #2 only, telephone directories, both laser/toner cartridges and printer ink cartridges, and batteries at limited collection points.

In both Kean and Wenzhou-Kean, a conduct hearing or fine per incident may be implemented for either lack of compliance with recycling, removing large bins from trash rooms or for leaving trash outside of your room in hallways.

 

ROOM ASSIGNMENT POLICY

Accommodation arrangement is based on the actual situation of university, moving to another room or residence hall without authorization, occupying residence hall space assigned to another resident is prohibited. Students should follow all the rules of Roommate Agreement.

Room Change Procedure

In Wenzhou-Kean University, residents could apply for room re-assignment at the last two weeks of Spring and/or Fall semester to the Residence Hall Director.

  1. The application should only be approved after the acceptance of RA and RHD. The approval process should follow the rules below:
  • The suite/room is uninhabitable for residents to live in because of non-artificial facility damages;
  • Residents can’t live in the present room because of the physical condition; related certificate of recognized hospitals is needed;
  • The conflict still exists after the regulation of the University;
  • Other certain cases that should be approved.
  1. On the premise of acceptable reasons, the rules below should be followed:
  • Residents who have to move out of the original room caused by the University have rights to live in other same-type rooms. The specific bed should be assigned after discussions with the new room members.
  • The members of the new room all have rights to be informed. Vacant beds are University property, so the members of the new room cannot refuse the application without justified reasons.
  • If the residents have to move out due to the facility reasons, they are supposed to move back after the original room is restored and available.
  • If the rooms of same condition as the applicant’s original one are available, residents are not allowed to apply for living in other room types; if not, it depends on the situation. Student Affairs Office own the final decision right.

ASK FOR LEAVE AND OFF-CAPMUS HOUSING POLICY

  1. Students should report to Office of Residential Student Services via reslife@wku.edu.cnto ask for leave of residence, dates of leaving and coming back should be included, if he/she leaves campus for 2 days or more, exclude weekends.
  2. Student who asks for leaves should keep reachable; roommates of his/her should keep in touch with this student.
  3. Student is regarded as Lost of Contact when he/she spends night out without telling others and unreachable, or he/she doesn’t come back to the campus on time as his/her report of leaving and unreachable, Office of Residential Student Services should be informed immediately.
  4. Student should apply for and get approval from Office of Residential Student Services if he/she wants to live off campus.
  5. Student who terminates campus residence should put on records to Office of Residential Student Services. Property, electricity and water fees will be settled by Assets Management Department accordingly.
  6. Students who have dropped out the campus residence have to move out personal properties as soon as possible. Storing personal properties in room or unauthorized moving back is prohibited.
  7. Student who has been assessed as not eligible to live on campus residence because of healthy issues (exp. Pregnancy, physical sickness, infectious disease, and mental sickness) must live off campus.
  8. Students who stay in residence area of other universities must obey the policies of both sides.
  9. Students who lives off-campus for three days or more in a week without proper ask-for-leave procedure will receive necessary attention and instruction from Office of Residential Student Services.

 

ROOM HEALTH AND SAFETY INSPECTION POLICY

The mandatory suite/room inspection is established for the purpose of maintaining a living area that is clean, healthy and safe. It is important not only to maintain a pleasant living and study environment for you but also an essential measure to keep pests away and identity maintenance issues and faults so that they can be rectified.

Office of Residential Student Services will schedule and conduct biweekly inspections. Inspectors are Resident Assistants (RAs), and Residence Hall Directors (RHDs). Formal unannounced health and safety random inspections by RHD are conducted at least four times per semester. According to RHDs’ and RAs’ schedule, the specific inspection time will be conducted differently among each residence hall. Inspection will be mostly conducted with high possibility that there are residents in rooms. But if there is no responses after the inspectors knock the door, the inspectors will enter your room to conduct inspection.

  1. Students should keep the room clean and tidy, and schedule the cleaning plan according to the Roommate Agreement.
  2. Students should take daily indoor waste materials to the garbage room. Laying the garbage on the corridor, public areas or perpetually inside the room is prohibited.
  3. Unauthorized modifying of the dormitory layout, indoor furniture or facilities, or water, circuit or network system is strictly prohibited.
  4. Students should comply with professional staffs to conduct compulsory, regular sanitation inspection. Intentionally

refusing, interfering, misleading the university officials to

conduct their normal duties is prohibited.

  1. The regulations of scholarship/award/prize and leadership program of the University will also be subjected to Student Code of Conduct. The performance in the residence halls will be documented and residents may lose eligibility of scholarships application and student programs.
  2. Any violation of Student Code of Conduct will invoke the process of disciplinary investigation, and liable students will receive sanctions or even lose eligibility of living on campus.

 

VII. Community Standards Process and Procedures

Disciplinary Philosophy

The Office of Residential Student Services strongly holds to the ideal that we are bound to facilitate education for the personal growth of Kean / Wenzhou-Kean University students. The primary reason a disciplinary system exists is to help resident students realize that groups of people living together need policies; not to restrict, but rather to maximize personal freedom and to make life generally more pleasant.

We strongly believe that every experience in a student’s life can be educational. A student’s education at the University is not limited to an expansion of his or her academic knowledge, but should include the development of an appropriate moral and ethical code that allows him or her to function properly in society. Furthermore, a student’s education should include an awareness of his or her responsibilities to others and how he or she is cognizant of his or her status as a member of a social group and how to live within the rules necessary for proper functioning of that and other groups in society.

In essence, the goal of student discipline is education. It is intended to serve this purpose by identifying socially unacceptable behavior and to ensure that the student adapts to the norms of the University community while simultaneously providing for the needs of the individual student. Of course, to impress upon the student the inappropriateness of his or her past behavior and the need for appropriate behavioral change, punitive action may be necessary. As a last resort, suspension or dismissal may also become necessary in certain cases. This may be the case when the student’s conduct is either a flagrant violation of his or her fundamental responsibilities as a student, or presents a serious detriment to the welfare of the University community, or is of a continuing and intentional nature indicative of the improbability of the student’s willingness to make the necessary behavioral modification.

Such an approach is not designed to impose rigid standards for acceptable behavior, but to give consideration to individual differences in each case. Action is taken only after careful exploration of the motivation of the student, as well as of the circumstances surrounding the situation. Any atypical incident, whether major or minor, that involves students will be treated individually in terms of unique problems for the student and the University community. This point of view presupposes that actions taken in apparently similar cases may not always appear to be consistent. Consistency is determined in this situation by the concept of individual solutions to problems; that education is more personally valuable if it is tailored to particular situations in which individual interests may be overlooked.

Therefore, prevention and re-education are the two basic functions of discipline. Prevention necessitates an awareness of potential areas of trouble and a concern with helping students before they get into difficulty. Re-education involves assisting the student to reorient and redirect himself or herself constructively with respect to his or her social, personal and ethical development.

The Office of Residential Student Services disciplinary structure is designed to outline the procedures used in the residential area and to clarify the expectations we hold concerning student behavior on campus.

 

OFFICE OF RESIDENTIAL STUDENT SERVICES SANCTIONS

Violations of Office of Residential Student Services policies and/or procedures may result in a resident having to face a range of administrative sanctions. The sanctions include, but are not limited to:

  1. Verbal Warning – further violation in residential community, no matter it is for Room Inspection, keeping pets, using high-power electrical appliances, etc., will result in higher disciplines, and lose eligibility for scholarships application and leaderships in student programs. Verbal Warning cannot be appealed.
  2. Written Letter of Warning – further violations may result in additional disciplinary action. The student is expected to familiarize themselves with the Office of Student Services Handbook / WKU STUDENT HANDBOOK. Warning Letters cannot be appealed.
  3. Housing Probation– probation is a serious sanction and is deemed as the final warning. Further violations of any Office of Residential Student Services policies and/or procedures may be grounds for termination of a resident student’s Residence Hall Contract. Probation may be imposed for six months or one year or above, but not limited to, depending upon the severity of the violation.
  4. Residence Hall Contract Termination– termination of the Residence Hall Contract will be imposed as a result of a progression of sanctions, or immediately, depending upon the violation. The conditions of the Residence Hall Contract Termination are as follows:
  • Resident is notified that their Residence Hall Contract has been terminated and they must vacate their current space within 48 hours in Kean and 7 days in Wenzhou-Kean.
  • The period of termination is stated in the Decision Letter and students may reapply for housing at the termination of their housing suspension and/or completion of sanctions. Assignments will be made if space is available.
  • Students may receive a refund for housing charges based on the date of their termination and based on University refund policy.
  1. Written notification to the Office of Community Standards

and Student Conduct for further University disciplinary

 action.

Office of Residential Student Services Sanctions (Supplemental)

Alternative sanctions may be educational in nature so as to assist the students in fostering more of their own personal growth and development as well as to enhance the community at large. Some common alternative sanctions are as follows:

  1. Alcohol Education Class (Choices):this class addresses issues surrounding the use of alcohol and its effects on the body as well as the community. The class is supervised by the Counseling Center. Students mandated to attend will receive written notification of dates, times, and locations.
  2. Drugs/Narcotics Education Class (Alternatives):this class addresses issues surrounding the use/abuse of drugs and/or narcotics and their effects on the body as well as the community. Students mandated to attend will receive written notification of dates, times, and locations.
  3. Community Service/Educational Projects:are assigned in addition to, or in lieu of, a specified sanction. Such service and/or projects may be completed under the supervision of Office of Residential Student Services personnel.
  4. Fines/Restitution:fines for violated policies and/or procedures or restitution of damage to property based on Related Kean policy and Wenzhou-Kean Asset Procurement and Management Policy.

Please be aware that failure to complete a supplemental sanction may result in further disciplinary action.

Jean Liu